Compliance Strategy
To comply with this new federal regulation the Office of the University Registrar, the SISS Office and OIT worked with the Duke Textbook Store to develop a strategy for collection of this information, with a goal of providing an integration between STORM and the book store's textbook system. In order to make the submission of this information as easy as possible we are providing a link from both the Faculty Center and the Department Center in STORM that allows faculty or departmental personnel to submit information to the book store from within STORM. This is, however, just one way to submit this information to the Duke Textbook Store. Faculty and departmental reps are able to submit book lists as they have in the past, by completing the book store's forms and submitting them on-line, by fax or by mail.
Course material information will be made available to students via a link to the book store in the ACES schedule of class listings. They will also be able to access any course synopses that have been entered from the same schedule listings.
Faculty teaching courses in the Duke Divinity School will use alternative methods to submit textbook and course materials information. The School of Medicine and the School of Nursing use the Medical Center Bookstore, rather than the Duke Textbook Store. Faculty may use the methods described above and the information will be submitted to the Medical Center Bookstore.
Timing and Other Information Collection Issues
The primary challenge of this regulation is the timing of when this information is required. Conversations with faculty indicate that providing this information in the required time frame will, in some cases, prove quite difficult. Faculty have indicated that they often do not have time until the summer to plan in earnest for fall classes. While many will be able to provide information earlier, others, especially those planning new courses, will find this difficult. Fortunately, the law does allow posting of a "To Be Determined" message when book information is not yet available.
We have worked with faculty representatives to make the posting of this information as easy as possible. You will notice a link for posting course materials in your faculty center course listings. When you provide the information via this link the book store will review the information provided, filling in any information needed to make the listings complete, and then will "publish" that information on their site. Similarly, when you submit your book information in the traditional manner the book store will process that information so we can display the appropriate links for students to access that information as well. The book store hopes to be able to post this information within 3 to 5 days after receiving it from faculty, regardless of how it is submitted.
