Interinstitutional Registration

Interinstitutional Registration Agreement

Under the interinstitutional registration agreement, any graduate, professional or undergraduate student enrolled as a degree seeking student at any of the following universities may participate in registration via the interinstitutional registration process:

The student may take a course at a participating university if the student's academic advisor and/or dean can certify that the course is appropriate for the student's degree program and that the course is not available during the same academic year at the home institution. Registration deadlines of the home institution should be observed. Students may not audit courses under the interinstitutional registration agreement.

Maximum Number of Courses Allowed:

Graduate and Professional School Students: Two courses per term (Fall and Spring Semesters), provided that the student is also registered for the balance of his/her normal load at the home institution.
Undergraduate Students: One course per term (Fall and Spring Semesters), provided that the student is also registered for the balance of his/her normal load at the home institution.
All Students: One course per summer, provided that the student is concurrently registered for one course with an equivalent credit value at the home institution.

Important: Please note that the academic calendars and procedures at the six instituions vary. It is very important that students plan carefully and apply early to minimize problems in the registration process. The interinstitutional registration agreement requires students to apply and register for courses only through their home institution.

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Duke Students Visiting Other Campuses (info. and form)

Interinstitutional Registration -
Duke University Students Visiting Other Campuses

Registration Procedures

All of the following steps must be completed in order to be properly registered and to receive a grade. Registration must be completed at both Duke University and the visited institution. No enrollment is considered to be completed until enrollment confirmation is received by the student.

Complete the Interinstitutional Approval Form. Approval forms may also be obtained at the Office of the University Registrar and in most of the offices of the Deans, Directors of Graduate and Undergraduate Studies. In completing the form, please be sure to list complete course information, using subject abbreviation and course number. The call number is not required. No other registration process is necessary at the visited school.
Approval Signatures. Approval signatures may vary by school
- Graduate School - Departmental Signature only (DGS or Advisor)
- Nicholas School of the Environment - Dean's Signature only (Cindy Peters)
- Divinity School - Dean's signature only (Laceye Warner)
- Fuqua - Departmental Signature only (Pamela White)
- Law School - Departmental signature only (Suze Bear or Tracy Soderberg)
- Undergraduates - Two signatures are required. Both the Director of Undergraduate Studies (DUS) for the subject being taken and the student's Academic Dean will need to approve the undergraduate student's Interinstitutional registration. The DUS approval should be obtained before requesting the Dean's approval.
Check Course Footnotes: To determine if permission is required to register for a course, check the Schedule of Courses to see if a footnote indicating as such is listed for the course. Permissions will vary according to schools.
Instructor's Permission. With the exception of NCCU, if the course bears a footnote which indicates that permission of the instructor is required to register, the student may make arrangements to have the instructor's permission forwarded to the Registrar's Office of the visited institution (written or by e-mail, no telephone calls accepted), or obtain instructor's signature on the Interinstitutional approval form. Instructor's permission to register at NCCU should accompany the approval form.
Special Note to Graduate Students. Enrollment only in continuation credit does not meet the requirement to be registered for the balance of a normal load at Duke. The credit unit for continuation does not count in the cumulative credits needed to meet the balance of a normal load requirement.
Form Submission. Once the Interinstitutional Approval Form has been completed and all required approval signatures obtained, submit the form by fax, email, or in person to the Office of the University Registrar.
Confirmation of Enrollment. Confirmation of class enrollment will be sent to the email address on the Interinstitutional Approval Form. Response time varies per university. Questions concerning registration and auxiliary services should be directed to the visited institution.

Distance Education Courses: Students may not enroll in distance education courses under the interinstitutional registration agreement.

Tuition: Billing will be done for Interinstitutional registration at Duke's rates. If there is a special fee associated with a particular course, the fee should be paid at the visited school.

Grades: At the end of the term, the Registrar's Office of the visited school will report grades to Duke. Grades will be in accordance with the visited school's grading system and will be converted into Duke's grading system before being added to the student's record. Interinstitutional courses may not be taken on a pass/fail or audit basis.

Drop/Add Procedures - The Duke University drop/add deadlines should always be observed when dropping or adding an Interinstitutional course.

To drop an Interinstitutional course through ACES, use the same ACES drop procedure as used for a Duke course. After dropping the course through ACES, it is very important to report it to the Office of the University Registrar.

To add an additional Interinstitutional course or to change from one course to another, the initial procedures must be repeated and must be done during the Duke University drop/add period.

Registrar Contact Persons:

Duke University
Mark Taylor
Smith Warehouse, Bay 9, Room A289
114 S. Buchanan Blvd.
Phone: (919) 668-0483
Fax: (919) 684-4500

North Carolina Central University
Iris Hicks
105 Hoey Administrative Building
1801 Fayetteville Street
Phone: (919) 530-6257
Fax: (919) 530-7974

NC State University
Daniel Corn
1000 Harris Hall
2831 Thurman Dr.
Phone: (919) 515-1496
Fax: (919) 515-2376

UNC-Chapel Hill
Daniel Collins
Suite 3100, SASB North
450 Ridge Road
Phone: (919) 962-0505
Fax: (919) 962-3349

UNC-Charlotte
Julie Burt
King 141
9201 University City Blvd.
Phone: (704) 687-5481
Fax: (704) 687-3340

UNC-Greensboro
Pamela Mason
180 Mossman Bldg.
Spring Garden & Stirling
Phone: (336) 334-5646
Fax: (336) 334-3649

Library Usage: Students should contact the circulation desk at the library of the visited school to obtain information on the use of the library.

Transportation: To find available transportation between Duke and other universities, you may visit Duke Transportation.

Information Specific to NCCU, NC State, and UNC-Chapel Hill

Interinstitutional Enrollment at UNC-CH Kenan-Flagler Business School

Required Approvals

Kenan-Flagler:
MBA - Michelle St. Martin
PhD - No permission required

Duke Departmental:
MBA - Pam White
PhD - James Bettman

Duke Office of University Registrar:
Mark Taylor

UNC-CH Kenan-Flagler MBA Courses

MBA Contact Person - Michelle St. Martin , (919) 962-1336
To start the process, contact Michelle. St. Martin at Kenan-Flagler by email to obtain approval to enroll in the desired Kenan-Flagler course (Fuqua approval will not be considered unless the UNC-CH approval is obtained before seeking Fuqua approval).
Upon receipt of email approval, print the email message for use as an attachment to your Interinstitutional Approval Form. If you are unable to print the form, you may obtain a form in 342-E, Fuqua School of Business.
Complete and sign the form, and submit with the email approval attachment, to Pamela White.
Pamela White will sign Fuqua departmental approval, and fax the form to Mark Taylor at the Duke University Registrar's Office.
Mark Taylor will sign the Registrar's approval and fax the form to the UNC-CH Registrar's Office.
Upon receipt of the faxed approval form at UNC-CH, the enrollment will be processed, and email confirmation will be sent to the student and Mark Taylor by the UNC-CH Registrar's Office. Within 1-3 business days of receipt of the enrollment confirmation, Mark Taylor will add the course to the student's record.

UNC-CH Kenan-Flagler PhD Courses

PhD Contact Person - Liz Griffin, (919) 962-1657
To start the process, obtain the instructor's consent either by email, or written. No approval is needed from the Kenan-Flagler School of Business contact person for PhD courses.
Obtain an Interinstitutional Approval Form and attach the approval to the form.
Obtain Jim Bettman's approval signature on the form, as DGS.
Present the form to Mark Taylor in the Office of the University Registrar at Duke.
Mark Taylor will sign the Registrar's approval and fax the form to the UNC-CH Registrar's Office.
Upon receipt of the faxed approval form at UNC-CH, the enrollment will be processed, and email confirmation will be sent to the student and Mark Taylor by the UNC-CH Registrar's Office. Within 1-3 business days of receipt of the enrollment confirmation, Mark Taylor will add the course to the student's record.

Interinstitutional Enrollment at UNC-CH Law School or NCCU

Required Approvals

Duke University Law School - Suze Bear or Tracy Soderberg
Duke Office of University Registrar - Mark Taylor
UNC-CH Law School - Sharon Sessoms
NCCU - Iris Hicks

To start the process, a Duke Law student should submit a completed Interinstitutional Approval Form to Suze Bear or Tracy Soderberg at Duke University Law School. If approval is given, Suze Bear or Tracy Soderberg will sign and forward the approval form to Mark Taylor.

Mark Taylor will sign as Registrar's approval, and forward the form directly to the Interinstitutional Coordinator in the Registrar's Office of the visited school.

UNC-CH Final Enrollment Process
The Interinstitutional Coordinator, Daniel Collins, will fax the approval form to Sharon Sessoms in the UNC-CH Law School for enrollment approval. Upon approval of the course enrollment, Sharon Sessoms will sign and return the form to Daniel Collins in the UNC-CH University Registrar's Office. Daniel Collins, upon receipt of the approved form, will process the enrollment and send email enrollment confirmation to the student and Mark Taylor. Within 1-3 business days of receipt of the enrollment confirmation, Mark Taylor will add the course to the student's Duke record. If for some reason Sharon Sessoms does not approve the enrollment, she will notify Daniel Collins, who will then notify both the student and Mark Taylor.

NCCU Final Enrollment Process
Iris Hicks, upon approval of the course enrollment, will process the enrollment and send email confirmation to the student and Mark Taylor. Within 1-3 business days of receipt of the enrollment confirmation, Mark Taylor will add the course to the student's Duke record. If for some reason the enrollment is not approved, Iris Hicks will notify both the student and Mark Taylor.

Late Registration:

UNC-CH and NCSU - To add a course after the visited institution's drop/add deadline, instructor's permission is required to add any course and should be either presented with the approval form or forwarded to visited institution's Registrar's Office.

NCCU - Registration after the last day to add a course requires written permission from the instructor and should be submitted with the approval form.

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Students from other Campuses Visiting Duke (info. and form)

Interinstitutional Registration
Information for Students Visiting Duke University

Students wishing to register for a Duke University course through the Interinstitutional Registration Program should contact the registrar's office of their home institution for instructions regarding initial registration procedures. Visiting interinstitutional students cannot participate in the online registration process at Duke.

Students should submit their Interinstitutional Approval Form to their home institution giving ample time for review/action prior to the beginning of classes at Duke. Priority for registration for all Duke University courses is given to Duke students. Interinstitutional students are assigned to available class seats beginning on the first day of drop/add. Interinstitutional students are not included on wait lists.

Visiting students should review the Duke University Academic Calendar before requesting enrollment. Students graduating concurrently with interinstitutional enrollment should pay particular attention to the Duke University Exam Schedule.

Registration Deadlines:

Visiting students should observe and follow the registration deadlines, including drop/add, of their home institution.

Permission Required.

Please pay close attention when looking up a course, to the "Enrollment Information" in the "Class Detail" to determine if instructor consent is required to enroll. To register for a course that requires instructor consent, students must obtain a permission number from the instructor. The permission number must be listed on the Interinstitutional Approval Form when it is submitted to the Duke University Office of the University Registrar. Verbal permission is not acceptable. During the last week of the Drop/Add period, a permission number is required to register for all Law, Nursing and undergraduate courses.

Confirmation of Enrollment.

Confirmation of class enrollment will be sent to the email address on the Interinstitutional Approval Form. The notification will include all pertinent information relating to registration and auxiliary services.

Access to ACES/Sakai.

Within 48 hours after you receive your confirmation of enrollment students will receive an email from OIT (Office Office of Information Technology) that will include a link for a student to receive a NetID and password which will enable the student to access ACES and Sakai. If enrollment is completed after classes have started, students will not have access to ACES and Sakai. Course materials (syllabi, homework assignments, etc.) are available only in ACES and Sakai.

Tuition.

Charges for courses taken at Duke will be billed to the student's account at the home institution according to the rates at the home institution. There may be special fees associated with a particular course and should be paid at Duke University.

Grades:

Grades will be reported at the end of the term to the Registrar's Office of the visiting student's home institution. Grades will be in accordance with the Duke University grading system and will be converted into the home institution's grading system by the home institution before being added to the student's record.

Library Usage:

Visiting students must present a current student ID with an active expiration date from their home institution when checking out material from the Perkins Library. More information concerning library usage is available from the Duke University Perkins Library Circulation Desk at 919/660-5870.

Parking and Transportation:

To find available parking at Duke and for information on transportation between Duke and other universities, you may visit Duke Transportation.

Special Permission Required

School of Law

Contact Person:

Suze Bear or Tracy Soderberg
Duke University School of Law
Box 90359
Durham, NC 27708
Telephone: 919-613-7027
Email: registrar_office@law.duke.edu
Fax: 919-613-7285

All visiting students must obtain approval from Suze Bear or Tracy Soderberg to enroll in a Duke University School of Law course. The approval process listed below must be completed to finalize enrollment. When the enrollment has been finalized, the Duke University Registrar's Office will send an email confirmation to the student and the student's home school Interinstitutional Coordinator.

Approval Process for UNC-CH Students Visiting Duke Law School:

The Insterinstitutional Approval Form should be presented to Sharon Sessoms at the UNC-CH Law School. Upon approval of the Duke enrollment, Sharon Sessoms will fax the form directly to Daniel Collins, the Interinstitutional Coordinator in the UNC-CH Registrar's Office. Daniel Collins will fax the completed form to the attention of Mark Taylor in Duke University's Office of the University Registrar. Kate will then request enrollment approval from John Spencer or Tracy Soderberg in the Duke Law School.

Interinstitutional Approval Form requests may be kept on file until Duke Law School's drop/add period has ended. If there is space remaining in the class, and all approvals are in place, the student will be approved to enroll in the class.

The Duke Law Registrar (Suze Bear or Tracy Soderberg) will fax approved/non-approved requests to Mark Taylor in Duke University's Office of the University Registrar for final processing. Mark Taylor will email the student and Daniel Collins in the UNC-CH Registrar's Office to confirm the enrollment decision.

Approval Process for NCCU Students Visiting Duke Law School:

The Interinstitutional Approval Form should be presented to Iris Hicks, the Interinstitutional Coordinator in the NCCU Registrar's Office. Iris Hicks will fax the completed form to the attention of Mark Taylor in Duke University's Office of the University Registrar. Mark Taylor will then request enrollment approval from Suze Bear or Tracy Soderberg in the Duke Law School.

Interinstitutional Approval requests may be kept on file until Duke Law School's drop/add period has ended. If there is space remaining in the class, and all approvals are in place, the student will be approved to enroll in the class.

The Duke Law Registrar (Suze Bear or Tracy Soderberg) will fax approved/non-approved requests to Mark Taylor in Duke University's Office of the University Registrar for final processing. Mark Taylor will email the student and Iris Hicks in the NCCU Registrar's Office to confirm the enrollment decision.

Fuqua School of Business

MBA Courses Contact Person:

Pamela White or Peggy Sibounheuang
335E Fuqua School of Business
Telephone: 919-660-7688
Email: registrar-info@fuqua.duke.edu
Fax: 919-660-7982

All visiting students must obtain written approval (email is acceptable) from the course instructor before requesting enrollment in courses at the Fuqua School of Business. All visiting students must also obtain approval from Pamela White or Peggy Sibounheuang before enrolling in courses. Students should follow the approval process below in order to request/complete enrollment. Once request is approved/non-approved, an e-mail confirmation will be sent to the student.

Students should submit the Interinstitutional Approval form to their home institution. The home institution will fax the completed form to the attention of Mark Taylor in Duke University's Office of the University Registrar. Mark Taylor will then request enrollment approval from Pamela White or Peggy Sibounheuang.

Interinstitutional Approval requests will be kept on file until Fuqua's drop/add period has ended (typically, the third day from start of classes). If there is space remaining in the class, and all approvals are in place, the student will be approved to enroll in the class.

Fuqua Registrar (Pamela White or Peggy Sibounheuang) will fax approved/non-approved requests to Mark Taylor in Duke University's Office of the University Registrar for final processing. Mark Taylor will email the student and the student's home school Interinstitutional Coordinator to confirm the enrollment decision.

Fuqua PhD Courses (500 levels):

No permission is required to register for Fuqua PhD courses unless otherwise noted in the "Enrollment Information" section of the course information in the Schedule of Classes.

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