The Office of the University Registrar processes a number of requests for data submitted by faculty and staff each year. Limited resources do not enable us to respond to requests for data from students or the public. If you are a Duke faculty or staff member and wish to submit a request for data, please complete a Data Request Form.
We strongly encourage early requests. Due to the large volume of requests that are received, we ask that you submit your requests at least one business week prior to when the data is actually needed. Because of limited resources and volume, we are not able to complete any data analysis, data manipulation, or visual representation beyond the provision of the requested data.
A representative from the Office of the University Registrar will be in touch with you within two business days of form submission to confirm receipt of your completed form. Please contact Anna Kourouniotis if you do not receive a confirmation of receipt.
If you experience any problems or have questions, please send an email to firstname.lastname@example.org.
The Office of the University Registrar also maintains a number of reports that can be accessed from Department Center in DukeHub. Visit Help guide: Department Center Reports to learn more.
Additional Data Request Information for Faculty and Staff
All requests must be reviewed and approved by the University Registrar. It is at the discretion of the University Registrar to seek the advice of other University offices, in order to determine whether a request can be fulfilled.
Student data provided to eligible staff and faculty must be used for university purposes only. The Office of the University Registrar is the steward of student data, thereby responsible for establishing and enforcing policies to protect this data as well as safeguarding its proper use. The office is also responsible for the University’s compliance with the Family Educational Rights and Privacy Act (FERPA) and all requests for data are vetted with this compliance in mind. In general, requests for email addresses or telephone numbers to support activities such as marketing functions to promote departments or solicit membership in student organizations will be denied. The data provided is only for the sole use specified in the request. Faculty and staff needing data for research studies should obtain IRB approval prior to seeking data for their studies.
Data will be shared with staff and faculty via Duke Box, the University’s official, cloud-based storage and collaboration service. Data should be downloaded and stored on a secure device and not shared with or released to any outside organization unless otherwise agreed upon with the Office of the University Registrar. When sharing data with other designated or approved users please also do so with Duke Box.
Please plan ahead when submitting a data request to the office. A minimum of 5 business days is needed to review and process each request, a number which may increase depending on the complexity of the data requested as well as the current workload.