The Course Catalog is a comprehensive collection of all active courses that could be scheduled during any academic term. Security access for departmental staff enables browsing the Course Catalog. Log into DukeHub and navigate to Main Menu > Curriculum Management > Course Catalog > Course Catalog. Use any applicable search criteria and navigate through the panels and rows to see the history of active and inactive courses.

Screenshot of the Course Catalog in DukeHub. The navigation bar is open to Main Menu, Curriculum Management, then Course Catalog. The link the Course Catalog page is in a box.

If you cannot access this view or have questions about what you see, email registrar@duke.edu.

Screenshot of the Course Catalog search page in DukeHub. Text next to the Subject Area field says, "Enter a subject (e.g., MATH) or click the magnifying glass to search for a subject." Text next to the Catalog Number field says, "Enter a catalog number (e.g., 101) or enter the first digit and ## to find all courses in a level (e.g., 4##)."
Searching for Available Course Numbers

All courses in the Duke University catalog must have a unique catalog number to differentiate offerings on a student's transcript. Catalog numbers that include a suffix cannot be used for a different course. In other words, SUBJECT 101 (lecture-only course) must be the same course as SUBJECT 101S (seminar version of course), 101A (study-away version), 101L (lecture and lab version), etc.

To ensure a number can be used for a new course or cross-listed offering, ask yourself the following questions:

1. Has the catalog number been used before?

  • No—feel free to use.
  • Yes—the course must be inactive and must pass question 2.

Navigate to Main Menu > Curriculum Management > Course Catalog > Course Catalog in DukeHub. Enter the subject and catalog number to search.

Note: Do not include any suffixes on the catalog number. This will ensure that all variations of the course display in the results.

Screenshot of the Course Catalog search page in DukeHub. Text next to the Subject Area field says, "Enter a subject area or click the magnifying glass to search for a subject." Text next to the Catalog Number field says, "Enter number here." The text "No matching values were found" is highlighted, and additional text says, "If no courses are found with the matching subject & catalog number, this message will display."

If results appear, click on each entry to check for active status. If any variations of the course are active, the catalog number is not available for use.

Screenshot of the Course Catalog search page in DukeHub. Subject Area, Catalog Number, and Campus are filled out and search results are shown below it. Text next to the results says, "Check all offerings for active status."
Screenshot of a course in the Course Catalog in DukeHub. The top of the Catalog Data page is shown, and an arrow is pointing to the Status dropdown, which is set to Active.

2. Has the inactive course been offered in the past four years?

  • No—feel free to use the number.
  • Yes—If the course has been scheduled within the past four years with enrollment (meaning a current student could potentially have the course on their record), it cannot be used. If the course has been offered in the past four years had no enrollment, feel free to use the number again.

To check enrollments, navigate to Main Menu > Duke Self Service > Department Center. Under the Reports link, use the second query (Historical Class Summary).

Screenshot of Department Center in DukeHub with an arrow pointing to the Reports tab, and a box around the Historical Class Summary report. A second arrow points to the Run to Page link next to that report.

Enter search criteria, including:

Institution: DUKEU
Subject
Term Begins After: Subtract 4 years from new course’s effective date. (Example: For a new Fall 2021 course, check enrollment beginning Fall 2017)

Check for the catalog number of the inactive course in the Catalog column. If it does not appear, there is no recent enrollment for the inactive course, which means its catalog number can be reused.

Screenshot of the Historical Class Summary report in DukeHub. The search fields are filled in with DUKEU for Institution, POLSCI for Subject, and 08/01/2017 for Term Begins After. Text next to the "Term Begins After" field says, "Subtract 4 years from new course's effective date. Example: For a new Fall 2021 course, check enrollment beginning Fall 2017."