Fall 2022 Scheduling


Scheduling Timeline

Date Task
December 15, 2021 Fall 2022 schedules available in CLSS
January 20, 2022 Course request deadline (submission of new courses, course changes, and curriculum codes on special topics courses);
Visit http://admin.trinity.duke.edu/curriculum/course-development-resources for more information
February 2, 2022 First-round schedules due in CLSS
February 23, 2022 Schedules available for changes in CLSS;
Department-owned classrooms will have been assigned;
Schedule of Classes, course synopsis and textbook entry available to staff and faculty in DukeHub
March 2, 2022 Schedule round schedule submissions due via CLSS; departments that meet this deadline will be given priority for classroom assignments
March 9, 2022 Rooms assigned
March 21, 2022 Schedule of Classes and shopping carts available for students in DukeHub
March 30, 2022 Registration begins
August 1, 2022 Deadline for classroom change requests for Fall 2022 (form available at https://registrar.duke.edu/forms/classroom-change-request-form)

CLSS (CourseLeaf Section Scheduler)

CLSS Access

To gain access to CLSS, submit the CLSS Access Request form.

CLSS Training

Training Video

Training Guide

Online Offerings

To accommodate students who may not be able to attend class physically (due to travel restrictions, reduced class sizes due to social distancing guidelines, etc.), either schedule classes online or schedule an online counterpart to an in-person or hybrid class.

The Registrar's Office will not automatically create online versions of in-person and hybrid classes. If you are offering an online section, please schedule it in CLSS. Online classes may be synchronous or asynchronous.

If an instructor wants to schedule a synchronous online class but will allow students to attend asynchronously, please schedule two sections of the class, one synchronous and one asynchronous. The Registrar's Office will not approve time conflict overrides for students who are not required to attend scheduled meetings.

Instruction Modes

Four instruction modes are available:

  • In-Person
  • Synchronous Online
  • Asynchronous Online
  • Online and On Campus (Hybrid)

See the Instruction Modes help guide for more information on each instruction mode and how it appears on the Schedule of Classes.

While hybrid sections can be used to accommodate remote students, the Registrar's Office strongly recommends scheduling synchronous or asynchronous online sections for remote students. This will help with tracking students, contact tracing, and classroom assignments.

Switching Instruction Modes

Once shopping carts open, classes will only be allowed to switch from in-person or hybrid to online. Online classes cannot switched to in-person or hybrid after shopping carts open. 

Hybrid Offerings

Hybrid sections have in-person and online meetings. If online meetings are synchronous, they are encouraged to be at the same time as the in-person meeting, but they can be at a different time.

For hybrid multi-component classes, assign the mode that corresponds to each component. For example, a lecture/lab class with an online lecture and in-person labs should be set up as follows:

  • Lecture: Online
  • Lab(s): In-Person

Individual sections should not be assigned as hybrid unless they require both in-person and online meetings.

Enrollment Capacities

Enrollment capacities have returned to normal.

Enrollment Restrictions

Enrollment restrictions should be included in the Comments to Registrar field. See Using the Comments to Registrar Field.

Visit the Reserved Seats help guide to see how reserved seats appear on the Schedule of Classes in DukeHub.

Meeting Patterns

Updated Meeting Periods

If scheduling based on previous offerings, be sure that meeting patterns adhere to the approved meeting periods in the updated Course Schedule Policy.

Meeting Days

The combination of days is flexible as long as the meeting pattern adheres to the approved time periods. Classes are encouraged to meet in standard patterns (MWF, MW, WF, TTH) to facilitate room assignment.

Weekend Classes

Classes may be offered on the weekends. For in-person sections, the Registrar's Office will work with Facilities Management to ensure building access is available.

Multiple Meeting Patterns

If scheduling multiple meeting patterns for a hybrid class, follow the instructions on page 30 of the CLSS Section Setup Guide to indicate which meeting is in-person and which is online.

Meeting on Alternating Weeks

Classes that meet in-person and online on alternating weeks with the same meeting pattern should be set up as hybrid (OO) with only one meeting pattern. A note should be added to the class to indicate the meeting schedule. If you would like to schedule this type of meeting, include details in the Notes (Visible to Students) field.

Alternating Attendance

For hybrid classes where half of students meet in-person one day and the other half meet in-person another day, two sections should be scheduled. For example, if AAAS 102 meets MW 8:30 AM-9:45 AM and has an enrollment capacity of 20, the setup would be as follows:

AAAS 102-01
Enrollment Capacity: 10
Meeting Patterns:
In-Person: M 8:30 AM-9:45 AM
Online: W 8:30 AM-9:45 AM

AAAS 102-02
Enrollment Capacity: 10
Meeting Patterns:
Online: M 8:30 AM-9:45 AM
In-Person: W 8:30 AM-9:45 AM

Multi-Component Classes

Per the Course Schedule Policy, in-person class meetings are limited to twice per week (excluding labs). Classes that meet more than twice per week must transition additional meetings (i.e., those beyond two) to an online format.

Exceptions can be made for discussions, although these are encouraged to be online if possible due to limited classroom availability.

Special Topics Classes

When scheduling crosslists for special topics classes, CLSS will automatically generate a section number. The number can be adjusted if needed. CLSS will validate to ensure section numbers are not duplicated.

Using the Comments to Registrar Field

The Comments to Registrar field should be used to communicate any information you are unable to communicate through one of the form fields. Common comments are explained in the table below.

Request Description
Clarify Meeting Patterns Include any clarifying information about meeting patterns.
Course Request ID If there is a pending course request associated with the section, include the course request ID number. Use format: CR#12345.
Paired Classes Include paired class subject, catalog number, and section number. Paired classes are other sections that meet at the same time and are taught by the same instructor, but are not crosslisted (e.g., graduate and undergraduate offerings of the same course).
Reserve Caps Reserved seats based on level (first-year, sophomore, etc.) or plan (specific plans, majors, minors, etc.). View the Reserved Seats help guide to see how reserve caps appear on the schedule.
Requests for non-owned classrooms When requesting non-owned rooms, please include justification. Check 25Live for updated room capacities and photos that reflect social distancing setups.
Other Anything else you need to communicate to the Registrar's Office about a section that is not addressed by one of the form fields.

Graduate (700+) & Professional Classes

Meeting patterns for graduate (700+) and professional classes are flexible, but departments are encouraged to follow the new approved meeting times as much as possible, especially if using general assignment classrooms. Owned rooms should follow the same policies regarding reduced capacity and leaving 30 minutes between classes.

Classroom Requests

Owned Classrooms: If you want to assign a class to an owned room, choose it in the Room dropdown in CLSS. You do not need to include owned room requests in the Comments to Registrar field. Rooms chosen in the dropdown will automatically be assigned as long as there are no conflicts. CLSS will validate for conflicts. Owned rooms should follow the same policies regarding reduced capacity and leaving 30 minutes between classes.

Non-Owned Classrooms: Requests for non-owned rooms should be included in the Comments to Registrar field with justification for the request.

Check 25Live for updated room capacities and photos that reflect social distancing setups.

Distributional Requirements

Departments are expected to adhere to the distributional requirements outlined in the Course Schedule Policy as closely as possible by scheduling classes throughout the day and across days of the week.