II - Duke Students Visiting Other Campuses

Interinstitutional Registration -
Duke University Students Visiting Other Campuses

Quick Links: Registration Procedures | Distance Education | Tuition | Grades | Drop/Add |
Library Use | Transportation | Info Specific to NCCU, NC State and UNC-CH

Registration Procedures

All of the following steps must be completed in order to be properly registered and to receive a grade. Registration must be completed at both Duke University and the visited institution. No enrollment is considered to be completed until enrollment confirmation is received by the student.

  1. Complete the Interinstitutional Approval Form.  Approval forms may also be obtained at the Office of the University Registrar and in most of the offices of the Deans, Directors of Graduate and Undergraduate Studies. In completing the form, please be sure to list complete course information, using subject abbreviation and course number. The call number is not required. No other registration process is necessary at the visited school.
  2. Approval Signatures.  Approval signatures may vary by school
    • Graduate School - Departmental Signature only (DGS or Advisor)
    • Nicholas School of the Environment - Dean's Signature only (Cindy Peters)
    • Divinity School - Dean's signature only (Jeff Conklin-Miller)
    • Fuqua - Departmental Signature only (Pamela White)
    • Law School - Departmental signature only (Tracy Soderberg)
    • Undergraduates - Two signatures are required. Both the Director of Undergraduate Studies (DUS) for the subject being taken and the student's Academic Dean will need to approve the undergraduate student's Interinstitutional registration. The DUS approval should be obtained before requesting the Dean's approval.  In the event that the subject taken is not one offered at Duke, only your academic dean's approval is necessary.
  3. Check Course Footnotes: To determine if permission is required to register for a course, check the Schedule of Courses to see if a footnote indicating as such is listed for the course. Permissions will vary according to schools.
  4. Instructor's Permission.  With the exception of NCCU, if the course bears a footnote which indicates that permission of the instructor is required to register, the student may make arrangements to have the instructor's permission forwarded to the Registrar's Office of the visited institution (written or by e-mail, no telephone calls accepted), or obtain instructor's signature on the Interinstitutional approval form. Instructor's permission to register at NCCU should accompany the approval form.
  5. Special Note to Graduate Students.  Enrollment only in continuation credit does not meet the requirement to be registered for the balance of a normal load at Duke. The credit unit for continuation does not count in the cumulative credits needed to meet the balance of a normal load requirement.
  6. Form Submission.  Once the Interinstitutional Approval Form has been completed and all required approval signatures obtained, submit the form by fax, email, or in person to the Office of the University Registrar.
  7. Confirmation of Enrollment.  Confirmation of class enrollment will be sent to the email address on the Interinstitutional Approval Form.  Response time varies per university.  Questions concerning registration and auxiliary services should be directed to the visited institution.

Distance Education Courses:  Students may not enroll in distance education courses under the interinstitutional registration agreement.

Tuition:  Billing will be done for Interinstitutional registration at Duke's rates. If there is a special fee associated with a particular course, the fee should be paid at the visited school.  All other extemporaneous fees accrued while at the visited institution including, but not limited to parking, library, and ID cards, are the responsibility of the student and should also be paid at the visited school.  Failure to do so could result in late payment fees and collections.  The student should regularly monitor their assigned email account at the visited school for any possible fee statements they may be issued.  Any questions should be referred to the visited institution's Bursar's office directly.

Grades: At the end of the term, the Registrar's Office of the visited school will report grades to Duke. Grades will be in accordance with the visited school's grading system and will be converted into Duke's grading system before being added to the student's record. Interinstitutional courses may not be taken on a pass/fail or audit basis.

Drop/Add Procedures - The Duke University drop/add deadlines should always be observed when requesting to drop or add an Interinstitutional course.

To drop an Interinstitutional course notify the Office of the University Registrar prior to the end of the drop/add deadline.  The class will be dropped from your record, and the visited school will be notified to do the same.

To add an additional Interinstitutional course or to change from one course to another, the initial procedures must be repeated and must be done during the Duke University drop/add period.

Registrar Contact Persons:

Duke University
Mark Taylor
1121 West Main Street
Bevan (Coca-Cola) Building
Phone: (919) 684-9029
Fax: (919) 684-4500

North Carolina Central University
Iris Hicks
105 Hoey Administrative Building
1801 Fayetteville Street
Phone: (919) 530-6257
Fax: (919) 530-7974

NC State University
Holly Cowfer
1000 Harris Hall
2831 Thurman Dr.
Phone: (919) 513-2440
Fax: (919) 515-2376

UNC-Chapel Hill
Daniel Collins
Suite 3100, SASB North
450 Ridge Road
Phone: (919) 962-0505
Fax: (919) 962-3349

Roberta Norwood - temporary backup
Phone: (919) 962- 9840
Fax: (919) 962-3349

UNC-Charlotte
Beth Dawson
King 141
9201 University City Blvd.
Phone: (704) 687-5456
Fax: (704) 687-6121

UNC-Greensboro
Jillian Lincourt
180 Mossman Bldg.
Spring Garden & Stirling
Phone: (336) 334-5646
Fax: (336) 334-3649

Library Usage: Students should contact the circulation desk at the library of the visited school to obtain information on the use of the library.

Transportation: To find available transportation between Duke and other universities, you may visit Duke Transportation.


Information Specific to NCCU, NC State, and UNC-Chapel Hill

Interinstitutional Enrollment at UNC-CH Kenan-Flagler Business School

Required Approvals

Kenan-Flagler:
MBA - Devin Fratarcangeli
PhD - No permission required

Duke Departmental:
MBA - Pam White
PhD - James Bettman

Duke Office of University Registrar:
Mark Taylor

UNC-CH Kenan-Flagler MBA Courses

  • MBA Contact Person - Devin Fratarcangeli, (919) 962-2395
  • To start the process, contact Devin Fratarcangeli at Kenan-Flagler by email to obtain approval to enroll in the desired Kenan-Flagler course (Fuqua approval will not be considered unless the UNC-CH approval is obtained before seeking Fuqua approval).
  • Upon receipt of email approval, print the email message for use as an attachment to your Interinstitutional Approval Form.  If you are unable to print the form, you may obtain a form in the Student Life Suite (S09) at the Fuqua School of Business.
  • Complete and sign the form, and submit with the email approval attachment, to Pamela White or Sharon Campen at registrar-info@fuqua.duke.edu.
  • Pamela White or Sharon Campen will sign Fuqua departmental approval, and fax the form to Mark Taylor at the Duke University Registrar's Office.
  • Mark Taylor will sign the Registrar's approval and fax the form to the UNC-CH Registrar's Office.
  • Upon receipt of the faxed approval form at UNC-CH, the enrollment will be processed, and email confirmation will be sent to the student and Mark Taylor by the UNC-CH Registrar's Office.  Within 1-3 business days of receipt of the enrollment confirmation, Mark Taylor will add the course to the student's record.

UNC-CH Kenan-Flagler PhD Courses

  • PhD Contact Person - Liz Griffin, (919) 962-1657
  • To start the process, obtain the instructor's consent either by email, or written.  No approval is needed from the Kenan-Flagler School of Business contact person for PhD courses.
  • Obtain an Interinstitutional Approval Form and attach the approval to the form.
  • Obtain Jim Bettman's approval signature on the form, as DGS.
  • Present the form to Mark Taylor in the Office of the University Registrar at Duke.
  • Mark Taylor will sign the Registrar's approval and fax the form to the UNC-CH Registrar's Office.
  • Upon receipt of the faxed approval form at UNC-CH, the enrollment will be processed, and email confirmation will be sent to the student and Mark Taylor by the UNC-CH Registrar's Office.  Within 1-3 business days of receipt of the enrollment confirmation, Mark Taylor will add the course to the student's record.

Interinstitutional Enrollment at UNC-CH Law School or NCCU

Required Approvals

Duke University Law School - Tracy Soderberg
Duke Office of University Registrar - Mark Taylor
UNC-CH Law School - Sharon Sessoms
NCCU - Iris Hicks

To start the process, a Duke Law student should submit a completed Interinstitutional Approval Form to Tracy Soderberg at Duke University Law School. If approval is given, Tracy Soderberg will sign and forward the approval form to Mark Taylor.

Mark Taylor will sign as Registrar's approval, and forward the form directly to the Interinstitutional Coordinator in the Registrar's Office of the visited school.

UNC-CH Final Enrollment Process
The Interinstitutional Coordinator, Daniel Collins, will fax the approval form to Sharon Sessoms in the UNC-CH Law School for enrollment approval. Upon approval of the course enrollment, Sharon Sessoms will sign and return the form to Daniel Collins in the UNC-CH University Registrar's Office. Daniel Collins, upon receipt of the approved form, will process the enrollment and send email enrollment confirmation to the student and Mark Taylor. Within 1-3 business days of receipt of the enrollment confirmation, Mark Taylor will add the course to the student's Duke record. If for some reason Sharon Sessoms does not approve the enrollment, she will notify Daniel Collins, who will then notify both the student and Mark Taylor.

NCCU Final Enrollment Process
Iris Hicks, upon approval of the course enrollment, will process the enrollment and send email confirmation to the student and Mark Taylor. Within 1-3 business days of receipt of the enrollment confirmation, Mark Taylor will add the course to the student's Duke record. If for some reason the enrollment is not approved, Iris Hicks will notify both the student and Mark Taylor.

Late Registration:

UNC-CH and NCSU - To add a course after the visited institution's drop/add deadline, instructor's permission is required to add any course and should be either presented with the approval form or forwarded to visited institution's Registrar's Office.

NCCU - Registration after the last day to add a course requires written permission from the instructor and should be submitted with the approval form.