Alumni who plan to work abroad, apply for visas, or return to their home country may be required to produce documentation certifying the degree(s), diploma(s), or transcripts earned while at Duke. The Office of the University Registrar will produce affidavits to authenticate all three Duke documents. Samples of the three affidavits follow:
All three Duke documents contain with one noted exception:
- the degree recipient's name
- the degree(s) earned
- the date(s) of degree conferral
- the official signature of the University Registrar
- the statement that Duke University considers the document to carry weight equal to that of an actual diploma (only on the degree affidavit)
The affidavits are notarized, verifying the authenticity of the university official's signature on the documents.
Note: Duke University cannot provide governmental validations on these documents (e.g. Apostilles, US State Department validations).
After producing the letter of authentication, the document is returned to the requestor or the requestor's personal designee. Depending upon which country requires the document, further validation may be necessary. It is the responsibility of the requestor to determine what level of validation is needed and how to obtain it. Our office is unable to send documents directly to the North Carolina Secretary of State or US Department of State on your behalf, as there are fees and additional requirements involved.
Information regarding the Hague Convention and participating countries: http://hcch.net/index_en.php?act=states.listing
Information regarding further authentication can be obtained from the US Department of State, Authentications Office: https://travel.state.gov/content/travel/en/legal-considerations/judicial/authentication-of-documents/office-of-authentications.html.
It may be necessary to have documents validated through the NC Secretary of State. Please visit this website for more information: http://www.secretary.state.nc.us/authen/.
To Request a Letter of Degree/Diploma/Transcript Authentication:
Email your request to firstname.lastname@example.org. Provide your full name and year of graduation from Duke. Your document will be mailed back to you, or your designee. Please provide the address where you would like the document mailed. If there are specific details or wording required in the document, please include this information in your email.
If you require your diploma authenticated, attach a scanned copy of the diploma to the email. We cannot put an actual stamp on the copy of the diploma. An authentication will be created and attached to the copy of the diploma.
Duke diplomas are unique documents to each graduate. The university does not retain copies. Ordering a replacement diploma in the event of loss or destruction takes 6-8 weeks. Information regarding replacement diplomas: http://registrar.duke.edu/student-records/replacement-diplomas.
To obtain a notarized transcript and/or verification letter, complete the appropriate form located here and indicate specifically that you require a notary signature.