Veterans Education Benefits

Thank you for your service to our country!  We are honored that you have chosen Duke University to pursue your academic interests.

The Office of the University Registrar is responsible for the certification of benefits for both Veterans Administration and Department of Defense education benefit programs.

Eligible Duke University Programs

With few exceptions only degree programs are eligible for veterans benefits at Duke. Currently, some certificate programs (no degree earned) in the School of Nursing are approved for benefits. All approvals are subject to change.

Using Military Benefits at Duke University

Questions about eligibility for benefits should be directed to the VA.  A student using transferred benefits must apply for benefits, i.e., the Certificate of Eligibility (COE) must be in the student's name.

While the application for benefits can occur while the student is in the Duke admission process, students should be admitted before submitting documents to the Office of the University Registrar.

  • Receive a COE from the VA outlining the benefits and eligibility period. Submit the COE to the Office of the University Registrar. A screen shot of the eBenefits Web page will also be accepted.
  • The COE can be submitted via email, fax, or in person to:
         veteranseducation@duke.edu
         1121 West Main Street, Suite 1200
         Durham, NC  27701
         919-684-4500 (f)
  • Submit file documents.

Shortly after receiving the COE, a review of documents needed for the student’s VA file will be done. Students will be notified if they are responsible for providing any further documentation.

The VA requires us to have the following documents on file:

  • Copy of the application to Duke.
  • Copy of the acceptance letter to Duke.
  • Official copies of transcripts from all post-secondary institutions attended.*
  • DD-214 if recently separated and the COE still indicates an active duty status.
  • Change of Program or Place of Training form, if the student has previously received VA benefits at another institution.

*The VA requires us to have, on file, a transcript from each post-secondary institution attended. To save students time and expense, we try to use the same documents submitted in the application for admission process. There may be cases where transcripts may not have been required for application/admission, but are required for the VA. The student will be responsible for requesting those to be sent to the Office of the University Registrar.

This form is required EACH semester in which benefits are intended to be used and should be submitted upon registration for the upcoming term.

Below is the general certification process. The process may vary slightly for funding that is received directly by Duke (Chapter 31, 33) versus funding received directly by the student. But the overall process is the same.

  • The VA file is deemed complete (new students).
  • Student is registered for the term and submits a Student Data Form.
  • Enrollment certification is submitted to the VA. (The student should receive a copy of this certification from the VA.) This certification includes registration/enrollment information only. This is so any BAH or stipends can be processed and received by the student in a timely manner.
  • After drop/add for the term an amendment to the enrollment certification is submitted to the VA to include net tuition and fees. This does mean that funding may not arrive until 6-8 weeks into the semester. Vocational rehab (Ch. 31) students charges are billed to the VA by the Bursar’s Office.
  • Students are responsible for notifying the office of any schedule or tuition/fee changes. This is done by completing another Student Data Form.

Bursar’s Office
Upon the billing due date for each term, the Bursar’s Office will query student records for the receipt of a Student Data Form (SDF) for the term. A flag will be placed on those accounts indicating awaiting VA payment. No late fees will be assessed.

Students are responsible for:

  • Submitting Student Data Form (SDF) for each term in which they they wish to be certified.
  • Being accurate in the completion of the SDF.
  • Notifying the office of any schedule or tuition/fee changes.
  • Understanding that failed, withdrawn, and dropped courses may affect payment status. Dependent on the drop/withdraw date, the result could be an overpayment to the VA and a debt for the student. It is imperative the Office of the University Registrar is notified when a student plans to drop a course/withdraw from school.
  • Understanding that only courses towards the degree will be included in enrollment certification to the VA. Students must indicate any non-degree coursework enrolled in on the SDF.
  • Knowing what benefit program they are using and the payment terms. Different benefit programs pay benefits at different times and at different rates. Duke does not determine final payment amounts, the VA does.
  • Knowing the amount of benefit and/or training time allotted, used and remaining. Duke does not have access to this information. It is possible benefits could be exhausted while attending Duke and funding not received.

The Yellow Ribbon GI Education Enhancement Program (Yellow Ribbon Program) is a provision of the Post-9/11 Veterans Educational Assistance Act of 2008. This program allows institutions of higher learning (degree granting institutions) in the United States to voluntarily enter into an agreement with the VA to fund tuition expenses that exceed the highest public in-state undergraduate tuition rate. The institution can waive up to 50% of those expenses and the VA will match the same amount as the institution.

Notification of Award
According to VA regulations, students must be awarded this grant on a first-come, first-served basis within each school. Admitted students who submit a COE to the Veterans Education Benefits Coordinator will have their COE forwarded to the respective financial aid office for Yellow Ribbon consideration. The respective financial aid offices manage the Yellow Ribbon recipient lists and will notify students of the awarding of a Yellow Ribbon grant.

Other Stipulations of the Yellow Ribbon Program:

1. Per VA regulations, Duke may not expand its Yellow Ribbon offering during the academic year. Each institution must enroll in the program each academic year, but once enrolled cannot change its commitment for that year.

2. A student who receives the Yellow Ribbon grant from Duke will continue to receive it as long as the following conditions exist:

  • Duke remains in the program.
  • The student remains continuously enrolled in the program for which he/she initially received the benefit.
  • The student complies with all VA and Duke required deadlines and procedures.

Yellow Ribbon Awards

All of the schools at Duke will again participate in this program during the 2018-19 academic year. The number of students covered and the amount provided varies by school and degree level (see below). The number of awards listed in the chart below are total awards approved for the academic year. This number includes current students.

2018-19 Available Awards by School and Level
School Level Number of Students Annual Amount per Eligible Student Financial Aid Contact
Divinity School Master's 8 $2,600 financialaid@div.duke.edu
Fuqua School of Business Master's unlimited $18,000 finaid-info@fuqua.duke.edu
Graduate School Master's 7 $6,700 grad-finaid@duke.edu
Graduate School Doctoral unlimited $30,900 grad-finaid@duke.edu
Law School Master's (LLM) 1 $10,000 financial_aid@law.duke.edu
Law School Doctoral (JD) 25 $28,000 financial_aid@law.duke.edu
Nicholas School of the Environment Master's 7 $10,000 petersca@duke.edu
Medical School Master's 3 $10,000 finaid@dm.duke.edu
Medical School Doctoral 6 $15,000 finaid@dm.duke.edu
School of Nursing Bachelor's (ABSN) 20 $5,000 son_finaid@mc.duke.edu
School of Nursing Master's 20 $5,000 son_finaid@mc.duke.edu
School of Nursing Doctoral 20 $5,000 son_finaid@mc.duke.edu
Pratt School of Engineering Bachelor's 3 $5,000 finaid@duke.edu
Pratt School of Engineering Master's (Eng Mgmt) 4 $7,500 grad-finaid@duke.edu
Sanford School of Public Policy Master's (MMP) 20 $14,000 misty.brindle@duke.edu
Trinity College of Arts & Sciences Bachelor's 15 $5,000 finaid@duke.edu

 

Below is the general certification process.

  • Vocational Rehabilitation Counselor submits a 28-1905 for the term/year to the Office of the University Registrar.
  • The VA file is deemed complete (new students).
  • Student is registered for the term and submits a Student Data Form.
  • Enrollment certification is submitted to the VA.
  • Students are responsible for notifying the office of any schedule or tuition/fee changes. This is done by completing another Student Data Form.

Books and Supplies

After the Vocational Rehabilitation Counselor submits a 28-1905 to the Office of the University Registrar, a copy of the form will be forwarded to the Duke University Bookstore. The student will then need to send an email to the Bookstore listing the books and supplies needed for the term. The Bookstore will gather the books and supplies needed and have them set aside for the student to pick up. Invoicing for the books and supplies will be done by the bookstore to the Vocational Rehabilitation Counselor.

Duke University programs that do not charge tuition on a flat rate may be eligible for Tuition Assistance (TA) through the Department of Defense. While the number of eligible programs are few, we welcome the use of those benefits and are happy to assist with the processing of them.

Currently Duke University is approved for students to utilize TA benefits only for the programs listed below.

  • Master of Arts
  • Master of Arts in Liberal Studies
  • Master of Engineering or Master of Engineering Management
  • Master of Science
  • Master of Science in Nursing
  • Undergraduate

Please contact the Office of the University Registrar to inquire about a program's eligibility. Interested students enrolled in eligible programs should contact their respective branch of service (Air Force, Army, Coast Guard, Marines, or Navy) to request funding.

Duke University is limited to quarterly invoicing with the GoArmyEd education benefit system.  Invoices will be processed on the following days, or the next business day if the date falls on a holiday or weekend:  January 1, April 1, July 1, and October 1.  Students wishing to use TA funds for a term should have their course submitted to GoArmyEd by those dates.

The VA requires institutions to submit academic progress and graduation information for students using VA benefits. The reporting of graduation rates is very specific to students using Chapter 33 benefits and only students who use their benefits in their final term at Duke. Duke feels that methodology does not accurately reflect the graduation rate of students using VA benefits. Below is a more accurate picture of the graduation rate for all students who used VA benefits, any benefit program, for any portion of their Duke education.

Students Admitted for 2016-2017 (Summer or Fall Program Start)

Number starting programs of 1-2 years length: 71

Number starting programs of 3 years in length: 11

Number starting programs of 4 years in length: 11

Number starting programs of 5 years or more in length: 1

Number of students completing programs of 1-2 years in length: 63

Number of students completing programs of 3 years or more in length: 0

Number of students completing programs of 4 years or more in length: 0

Number of students completing programs of 5 years or more in length: 0

 

Number of students still enrolled in programs of 1-2 years in length: 8

Number of students still enrolled in programs of 3 years or more in length: 11

Number of students still enrolled in programs of 4 years or more in length: 11

Number of students still enrolled in programs of 5 years or more in length: 1

Graduation/persistence rate: 100% Graduation/persistence rate: 100% Graduation/persistence rate: 100% Graduation/persistence rate: 100%