This table assists the Duke University community members in identifying the appropriate data classification (Directory, Non-directory, Sensitive) when requesting access to data from the Office of the University Registrar. It provides examples of data by the corresponding data access classification. This table may change at any time at the discretion of the University Registrar. Ultimately, the University Registrar will have final authority in determining whether the data may be shared.
| Data Access Classification | Example |
|---|
| Directory (FERPA) | Student Directory: unless the student has requested non-disclosure (suppressed) - Name(s)
- Addresses
- Duke Unique ID
- Telephone listing(s)
- Email addresses
- Place of birth
- Birth year
- Photograph(s)
- Major fields of study
- Participation in officially recognized activities and sports
- Weight and height of members of athletic teams
- Dates of attendance
- Enrollment status (full/part time)
- Degrees and awards received
- Most recent previous educational institution attended
Courses: |
| Non-directory | Examples of Student Non-directory Data: - Student Status (active, on leave, etc.)
- Birthdate
- Grades
- Courses taken
- Test scores
- Advisor information
- Student Emplid
- Immunization Records
- Student Group
|
| Sensitive | Student Data: - Social Security Number (SSN)
- Financial Data
- Parental data
- Ethnicity
- Sex/Gender
- Pronouns
- Name prefix
- Religious Affiliation
- Affiliation with Greek Life (Fraternities/Sororities)
- Athlete status
- Military affiliation status
- Scholarship
- Non-Duke email address
- Citizenship
- Visa Status
|