Policies related to the submission of grades are determined by the faculty and can be found in Chapter 6 of the Faculty Handbook.

It is the responsibility of the instructor to submit grades for all students enrolled in their courses. While assistance in the process may be requested of assistants or departmental staff, the instructor of record assumes the responsibility to approve all student grades and submit them for posting.

Final grades are submitted online via DukeHub.

  • Initial access to DukeHub must be requested via the SISS Access Request Form.
  • Instructors must successfully log in to DukeHub at least once within the previous twelve months for your DukeHub account to remain active.

Grading Information

Faculty can access final grade rosters and submit final grades in DukeHub by selecting from several options in Faculty Dashboard.

Help guide: Submit Grades

Grade Roster 

  • Enter individual grades directly into the grade roster
  • Download the final grade roster template from the Grade Roster page, enter grades into final grade roster template, and then upload the final grade roster template containing the final grades on the Grade Roster page *new Fall 2023*

Classic Faculty Center

  • Enter individual grades directly into the grade roster
  • Download the final grade roster template from the Grade Roster page, enter grades into final grade roster template, and then upload the final grade roster template containing the final grades on the grade roster page in the Classic Faculty Center

Import Grades - SAKAI

  • On the Import Grades – SAKAI page, there are 2 options to enter grades into the DukeHub grade roster: Import Grades and Loading Grades.

Import Grades - Canvas (for Fall 2023 Canvas implementation pilot participants)

  • On the Import Grades – Canvas page, there are 2 options to enter grades into the DukeHub grade roster: Import Grades and Loading Grades.

Students enrolled under the audit grading basis (AUD) must receive a grade of AD (successful completion of an audit) or WA (withdrawn from an audit). To identify the valid audit grade options click on the magnifying glass icon located immediately to the right of the grade input box for the auditing student. 

Faculty policy stipulates that grade changes may only be requested due to computation or transcription errors. Grade change requests from I, N, and X grades require no explanation. Once a grade has been posted, it cannot be changed online, nor can grade changes be accepted in the text of an email. Grade changes must be submitted on departmental letterhead and addressed to Frank Blalark, Associate Vice Provost and University Registrar. Include the following information:

  • student name and student ID number
  • academic term
  • subject, catalog number, section number
  • grade already given to the student
  • new grade
  • brief explanation of the reason for the change (Remember, faculty policy states that grade changes may be requested due only to computation or transcription errors.); changes from I, N, and X grades require no explanation

The letter must be dated, contain the instructor's physical or digital signature, and be scanned and attached to an email to registrar@duke.edu from the instructor's Duke email account.

Faculty policy, as stipulated in the Faculty Handbook, Chapter 6, requires that grades for graduating students be submitted within 24 hours of a final exam. Grades for all other students must be submitted within 48 hours of the final exam. If a final exam is not being held, the deadline for grade submission is relative to when a final exam would have been held as per the posted final exam schedule. A deadline for the submission of midterm grades is established by the University Schedule Committee in order to assist faculty in planning for this activity during the creation of syllabi for their courses. For more information on the submission of midterm grades see below.

Midterm grades must be provided for all first-year undergraduate students, new transfer undergraduate students, and any other undergraduate students making less than C- progress in a course. The midterm grade rosters in DukeHub contain a "Required" column and "YES" appears in this column beside the name of each first-year student for which a grade is required. Faculty, however, are encouraged to provide midterm grades for all students.

The deadline for submitting midterm grades can be found on the appropriate Academic Calendar. All faculty are encouraged to incorporate the deadline for the submission of midterm grades into the construction of their courses. 

Help guide: Midterm Grade Entry

Missing Midterm Grade Dashboard

Missing Midterm Grade Dashboard

Missing Final Grades Dashboard  

Missing Grade Dashboard access must be requested each term. School and departmental administrators needing dashboard access should email registrar@duke.edu.

Help guide: Missing Grades Dashboard

The Duke University Transcript Guide appears on the reverse side of the Duke University transcript and is included with every electronic transcript distributed by the Office of the University Registrar. The purpose of the Transcript Guide is to provide additional information (course number schema, valid grade options and grade definitions, course unit to semester hour conversion, etc.) and historical context to supplement what is found on the actual transcript.